Custom fields: Add meta data or attributes to your terminology and TM contents

Wordbee now allows adding user defined attributes (meta-data) to your terminology databases and TMs. Sample attributes are:

• Term category
• Term description or context
• A status
• A hyperlink
• Usage rules
• QA: An error category for QA purposes
• …

Before you can view, edit or filter your fields, you first need to tell the system the ones you require. This is described at the bottom of this page. But before that let us give you a quick idea of how segment attributes can be viewed and edited:

Viewing and editing segment attributes

To edit a segment’s properties, click the “pencil” icon in the editor:

Or, use the pencil icon for search results in the “Translation Finder”:

Finally, to quickly view all properties, use the “info” icon:

Finally, the “Filter” button in the editor let’s you search segments by attributes.

Setup – Define the fields you need

Please click on “Settings”, scroll down the page and select “Custom fields”. From this page add all attributes you need for your terminology and TM  records:

Each field can be configured:

In the screen above, the Acronym field is a pick list with a Yes/No option. It is marked as mandatory which means that whenever a user edits a segment’s properties the user must choose either Yes or No.

Special attention should be given to access rights:

• You can define, individually per field, whether internal and external users can see the field or edit the field.
• In addition, accessibility can be set for individual users. For example you might have a group of internal users who cannot edit custom fields and others who can. To customise user specific rights please go to “Settings” and then “Access rights”. Choose a user profile and tick/untick the boxes related to custom fields.

Import/Export

When importing or exporting a term base or TM, the custom fields will be included.

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